Migration

Moving your accounting into Odoo without breaking it

A migration is not a data export. It is a close. The numbers have to agree to the old system on the day you leave it, the tax codes have to be right before the first return, and somebody has to be able to answer an auditor two years later. We run an accountancy practice as well as a development shop, which is why we treat it that way.

What moves, and how

No.ItemWhat it means in practice

01Chart of accountsRebuilt in Odoo's structure rather than copied across. A chart that made sense in QuickBooks often maps badly onto Odoo's analytic accounts, and fixing that later means restating.

02Opening balancesPosted as at the cut-over date and agreed to the old system's trial balance to the penny. If it does not agree, we do not cut over.

03Open receivables and payablesEvery open invoice and bill, with its ageing intact, so the first statement run after go-live is not an apology to your customers.

04Bank and reconciliation stateBank accounts, outstanding items and unreconciled transactions carried so that the first bank reconciliation after the move actually reconciles.

05Tax codesSales tax and VAT codes mapped deliberately. This is where most migrations quietly break, and it does not show up until a return is due.

06History and audit trailHistorical transactions, loaded or archived with a documented read path. An auditor asking for a 2024 invoice is not a reason to keep paying for the old subscription forever.

Where migrations go wrong

Almost never in the export. The data comes out of QuickBooks and Xero easily enough. It goes wrong in the places a developer has no reason to look: a suspense account quietly absorbing the difference, tax codes mapped by name instead of by treatment, multi-currency balances converted at the wrong date, partial payments that arrive as new invoices, and an opening trial balance that is out by a few hundred and gets signed off anyway.

None of that is visible on go-live day. All of it surfaces at the first return, the first audit, or the first time somebody asks why the bank will not reconcile.

How we do it

No.PhaseWhat happens

01Read the books firstWe take your last trial balance, your tax returns and your bank reconciliations before we touch the new system. The migration is planned from those, not from a CSV.

02Build and load into stagingChart, taxes, partners, products and balances built in a staging database. Nothing touches the live system you still depend on.

03Agree it, line by lineTrial balance, AR ageing, AP ageing and bank balances agreed to the old system. Differences are found and explained, not plugged.

04Parallel runOne period posted in both systems and compared. This is the step most migrations skip and the one that catches the tax-code errors.

05Cut over and stayWe are there for the first close, not gone at go-live. The first month-end is when the real questions arrive.

What we also handle

Sales tax and e-invoicing obligations, including FBR filing for Pakistani entities; multi-currency; and the integrations that usually sit around the ledger — payment gateways, couriers, e-commerce orders and the reports somebody is currently rebuilding by hand every month.

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